Everything Your School Needs — Finance and Academics
Fees, payments, a parent portal, digitally-signed report cards, AI insights, WhatsApp reminders, timetables, and a school shop — ZivoFees replaces the spreadsheets and separate apps with one system built for Zimbabwean schools.
Automated Invoicing & Billing
Build a fee template once per class or level, then generate invoices for the whole school in one action instead of one student at a time — with built-in protection against accidentally billing the same student twice.
- Bulk invoice generation by class, level, or whole school
- Reusable fee templates and custom one-off charges
- Bring in existing arrears with a bulk opening-balance import
- Multi-currency support (USD and ZWL) with exchange rate tracking
24/7 Parent Self-Service Portal
Parents link to their child's record once (with school approval), then check balances, view invoices and receipts, and pay online — any time, without calling or visiting the office.
- Real-time balance, invoice and receipt history
- Pay online via Paynow, or submit proof of a manual payment
- Link and manage more than one child from one account
- Browse and order from the school shop
AI-Powered Financial Insights
ZivoFees scores every student's payment risk, predicts who's likely to pay their outstanding balance, and recommends what finance staff should do next — so follow-up effort goes where it matters most.
- Risk scoring for every student (Low / Medium / High / Critical)
- Payment probability predictions and expected-collections estimate
- Plain-language AI commentary on your school's financial position
- Recommended next action per student, from a routine reminder to urgent follow-up
Class & Exam Timetables
Build your weekly class timetable and your exam schedule in the same place you already manage fees — no more juggling a separate spreadsheet.
- Reusable period-time presets, so you don't rebuild the day structure every term
- Teacher availability checking to avoid accidental double-booking
- Whole-school view, per-teacher view, and printable exam timetables
- Publish when ready, so drafts stay private until final
Academic Reports, Marks & Report Cards
The class teacher captures every subject's marks for the class in one go, the school reviews and digitally signs every report card in one controlled run, and parents see a beautiful report — with your logo — in their portal as soon as that child's fees are settled.
- One mark sheet per class: the class teacher uploads a single Excel file or types the marks in — with per-subject remarks and an overall comment
- A dedicated Term Report Centre — see exactly who's missing marks before you approve
- Deliberate, password-confirmed approval — a report is never signed off by accident
- Your own grading scales, report templates, and school logo on every report
- QR-verified PDFs, instant parent delivery, and full read-receipt tracking
- Fee-linked release decided per student — and the school can unlock or hold back any one report
- A full report history for every student, term by term — including uploaded reports from before ZivoFees
- Attendance tracking, intervention notes, and AI-suggested subject comments (teacher-approved before they appear)
And Everything Else Your School Needs
One subscription. No add-on modules to buy separately.
Attendance & Intervention Notes
Teachers take daily attendance per class, and staff can log academic, behavioural or attendance intervention notes on a student — with a target date and goal, tracked through to resolved.
School Shop
Sell uniforms, stationery or produce to parents — online ordering or over-the-counter walk-in sales — with stock tracking and profit reported separately from fee income.
WhatsApp Reminders
Send an invoice, an overdue reminder, or a balance alert straight to WhatsApp — one parent at a time or in bulk to a whole class — with ready-made templates and delivery tracking.
IPSAS & IFRS Compliant Financial Statements
A full double-entry general ledger produces the complete set of statements — Financial Position, Financial Performance, Changes in Net Assets, Cash Flows, Budget vs Actual and Notes — in line with IPSAS or IFRS for SMEs, with comparatives. Export to PDF with sign-off blocks, or to Excel with traceable formulas.
Budgets & Forecasting
Plan income and expenses against ledger accounts, phase them by month, take budgets through approval and revision, and compare original budget, revised budget and actuals with explained variances (IPSAS 24) — exportable to PDF and Excel.
Zimbabwean Payment Methods
Paynow, EcoCash, OneMoney, InnBucks, Mukuru, Zimswitch, and bank transfer — parents pick what's easiest for them, schools choose which methods to accept.
Multi-User, Role-Based Access
Separate access for school admins, finance office staff, teachers, and parents — each sees only what's relevant to them, with every action recorded in an audit log.
Sponsor & Donor Funding
Tag students funded by NGOs, churches or donors (e.g. BEAM), track what each sponsor owes, and optionally exclude late-paying sponsors from your budgets so forecasts stay accurate.
Fixed Asset Register
Track furniture, equipment, vehicles and buildings by location, with monthly straight-line depreciation and disposals posted to the ledger — and a register, as at any date, that reconciles to your Statement of Financial Position.
SSF & SDC Fund Accounting
Keep the School Services Fund, SDC/SDA funds, building funds and levies separate and self-balancing — every transaction is recorded in its fund, and each fund gets its own statements and a side-by-side fund report.
Audit & Compliance (Circular No. 9 of 2026)
A compliance checklist, month-end close report, period locking, approved statement versions, an audit register, a recommendations tracker with monthly action-plan reports, Ministry submission tracking and an audit evidence register.
Payroll for Zimbabwe
Monthly payroll with PAYE, AIDS levy, medical-aid credit, NSSA, pension and ZIMDEF, payslips, a payroll register, and PAYE and NSSA schedules for your returns — posted straight to the ledger.
Bank Reconciliation & Taxes
Import bank statements and auto-match them to the books, record VAT and withholding tax, and see exactly what is owed to ZIMRA and NSSA — with payments recorded against each.
Suppliers, Receivables & Credit Control
Supplier invoices and payments with aged payables, fee ageing by learner, credit notes, refunds, bad-debt write-offs and an expected credit-loss allowance — every step posted to the ledger.
Student Promotion & Alumni
Promote the whole school to the next grade in one click at year-end, keep specific students back to repeat, and automatically build a permanent "Class of [year]" archive for every graduating cohort.
Fast Student Import
Upload your existing student list from a CSV, or import directly from the fees-register Excel format most Zimbabwean schools already use — arrears and sponsors included.
Built-In Support
Raise a support ticket and talk directly with the ZivoFees team from right inside the app — no separate email thread to lose track of.
Install It as an App
Install ZivoFees on Windows, Android or iPhone in seconds — its own icon and window, no app store needed. How to install
Works Offline — Even Payments
Pages you've opened keep working when the internet drops, and the bursar can keep recording payments. They upload by themselves when you're back online — each one recorded exactly once.
Complete Report History
Open any student and see every report they've had, term by term — class, average, position and progress — and upload old paper reports so the history starts from their first term.
USD & ZiG, Side by Side
Record payments in USD, ZiG or regional currencies with the day's rate. Receipts show both amounts and the books stay in your functional currency.
Video Tutorials & User Guide
Short narrated videos and a full guide — plus "Watch how" buttons inside the app that open the video at the exact step. Watch now
Secure Billing by Pesepay
Your ZivoFees subscription is paid on Pesepay's secure checkout by card, EcoCash, OneMoney or Zimswitch — and activates automatically the moment it's confirmed.
Every Payment Method Zimbabwean Parents Actually Use
All routed through Paynow, with proof-of-payment upload for anything paid manually
Paynow
EcoCash
OneMoney
InnBucks
Zimswitch
Bank Transfer
Schools pay their ZivoFees subscription securely through Pesepay — card, EcoCash, OneMoney or Zimswitch, activated automatically.